Minutes of the Board of Trustee Meetings

 

 

 

  

 

 

 

 

 

 

HOLY FAMILY C.R.D. NO. 37

REGULAR BOARD MEETING MINUTES

June 15, 2010

 

 

CALL TO ORDER:

Chair Valiquette called the Regular Board Meeting to order at 10:03 a.m. in Peace River, Alberta.

 

 

ATTENDANCE:

In attendance: Chair Valiquette; Vice-Chair Lavoie;  Trustees     C. Lizée,  A. Polard,  R. David, G. Ostermeier, R. Lanctot,  T. Seerey, and B. Wright,      Superintendent B. Turpin;  Secretary- Treasurer H. Diaz;    and recording secretary C. Doris.

 

 

ABSENT:

Trustee Tarpey.

 

 

PRAYER:

Trustee Seerey led the meeting in a group prayer.

 

 

ADOPTION OF AGENDA:

Trustee Lizée moved the Board adopt the agenda as presented.

 

 

236-06-10

                                            CARRIED

 

 


 

REGULAR BOARD MEETING MINUTES – MAY 18r Valiquette 19 , 2010:

Trustee Polard moved the Board adopt the minutes of the Regular Board Meeting of May 18, 2010, as presented.

 

 

237-06-10

                                            CARRIED

 

 

 

BUSINESS ARISING FROM MINUTES – FRIENDS OF EDUCATION:

Superintendent Turpin reported the suggestion of nominating AADAC as a Friend of Education had been discussed with principals and the recommendation was to nominate Peace River AADAC.  Superintendent Turpin will complete the form and bring to the August Board Meeting.

 

 

 

Vice-Chair Lavoie moved that the Board nominate Peace River AADAC as the Zone 1 Friends of Education and that administration complete the nomination form and forward to the Zone Secretary.

 

 

 

 

LETTER FROM ATA RE: RATE INCREASE FOR 2010-2011:

Trustee Lanctot moved the Board adjust the Collective Agreement to be consistent with the Alberta Average Weekly Earnings Index (AAWEI) at the rate of 2.92% for 2010-2011 school year.

 

 

238-06-15

                                            CARRIED

 

 

BOARD ANNUAL WORKPLAN:

Superintendent Turpin reviewed the Board Annual Work Plan.

 

 

HOLY FAMILY MATTERS:

Deadline is the 15th of the month.     

 

 

CENTRAL OFFICE SUMMER HOURS:

The Board was informed of the Central Office Summer Hours schedule which will commence on June 28th, office hours being from 7:45 a.m. until 5:00 p.m. with lunch from 12:00 noon to 12:30 p.m. and Fridays Closed.  The regular hours will resume on August 16, 2010.

 

 

GLENMARY/T.A. NORRIS TRACK EXPANSION AND SURFACE PROJECT:

Trustee Ostermeier moved the Board give final approval to provide funding for  the Glenmary/T.A. Norris  Track Expansion and Surface Project  at the level of $22,000.00. 

 

 

239-06-10

                                             CARRIED

 

 

REQUEST FOR THE USE OF PARKING SPACE AT ST. ANDREW’S SCHOOL:

Trustee Ostermeier moved the Board not approve the request from the Lesser Slave Lake Bingo Association to use Lots 4648 and 4644 as additional parking space for their patrons.

 

 

240-06-10

                                             CARRIED UNANIMOUSLY

 

 

BUDGET DEVELOPMENT PROCESS UPDATE:

The Board directed to add the approval of the rate increase of 2.92% to the Budget Development Process.

 

 

OCTOBER BOARD MEETING DATE CHANGE:

Trustee David moved the Board reschedule the October 12, 2010, Board Meeting to October 14, 2010.

 

 

241-06-10

                                             CARRIED

 

 

JOINT BOARD MEETING BETWEEN HOLY FAMILY C.R.D. No. 37 AND PEACE RIVER S.D. NO. 10:

The meeting notes of the Joint Board Meeting between Holy Family C.R.D. No. 37 and Peace River S.D. No. 10 of May 18, 2010, were received as information.  

 

Vice-Chair Lavoie asked what our Division could do to support the Outreach School because some of our former students attend Outreach.

 

 

 

Superintendent Turpin recommended that a letter to the Minister be sent from our Division asking the Minister to fully fund Outreach schools and also to inquire about what happens to the funding when a student completes high school.   Superintendent Turpin will contact Superintendent Bennett about this.

 

 

GLENMARY SAINTS SR. GIRLS BASKETBALL TOURNAMENT – SAN DIEGO, CALIFORNIA:

Trustee Seerey moved the Board approve, in principle, the Glenmary Saints Sr. Girls Basketball Tournament in San Diego, California on December 26, 2010, until January 3, 2011, as per Board policy.

 

 

242-06-10

                                           CARRIED

 

 

PROVIDENCE MODERNIZATION:

Trustee Lanctot moved the Board approve the tender from Turcotte Construction at the rate of $58,657.00 plus GST for the Metal Cladding Modernization Project at École Providence.

 

 

243-06-10

                                             CARRIED

 

 

 

SETTING THE DIRECTION:

Superintendent Turpin informed the trustees she had listened to a webcast on June 11, 2010 and is waiting for the Inspiring Action on Education which will be released in an email on June 15th or 16th.

 

 

IN CAMERA:

Trustee Ostermeier moved the meeting continue in camera at 11:05 a.m.

 

 

244-06-10

                                            CARRIED

 

 

IN PUBLIC:

Vice-Chair Lavoie moved the meeting continue in public at 12:35 p.m.

 

 

245-06-10

                                             CARRIED

 

 

 

While in camera, the Board discussed personnel items, ACSTA Board of Directors’ items and Fort Vermilion Separate School Breakdown of Declaration.

 

 

 

 

 

 

REQUEST FOR LEAVE OF ABSENCE:

Trustee David moved the Board approve the request for leave of absence from John Kachuk, with pay, for June 28 and 29, 2010, as per article 14.1 of the Collective Agreement.

 

 

246-06-10

                                            CARRIED

 

 

SUPERINTENDENT’S REPORT:

Trustee Ostermeier moved the Board receive the Superintendent’s report as information.

 

 

247-06-10

                                           CARRIED

 

 

Superintendent Turpin noted the header in her report should have the date May 11 – June 10, 2010.

 

 

SECRETARY- TREASURER’S REPORT:

Trustee Seerey moved the Board receive the report of the Secretary-Treasurer, as information, including the following items:

 

         -            Budget Status Report – May 31, 2010

 

         -            Accounts Paid and Payroll for May 2010

         -            Infrastructure Maintenance and Renewal Projects

 

-          Maintenance Upgrades – 518

 

-          Providence School Modernization Update

 

-          District Formation Update

 

-          New West Partnership

 

 

248-06-10

                         CARRIED

 

 

CHAIR’S REPORT:

Trustee Wright moved the Board receive the Chair’s Report, as information, including the following items:

 

-          Email #45 Inspiring Education from ASBA President

 

 

249-06-10

                               CARRIED

 

 

 

 

 

 

MEETING WITH ASBA CONSULTANT, TERRY GUNDERSON RE: POLICIES:

A reminder for the meeting with Terry Gunderson on June 29, 2010, at 10:00 a.m.   Chair Valiquette, Trustees David, Ostermeier, Wright, Seerey, Lizée, and Polard will attend.  Trustee Lanctot will attend if road conditions allow and Vice-Chair Lavoie will be absent.

 

 

 

 

PERSONNEL COMMITTEE MEETING MINUTES OF JUNE 10, 2010:

Trustee Lizée moved the Board adopt the minutes of the Personnel Committee Meeting of June 10, 2010, with the following amendment:

 

 

 

Page 1, par. 8 should read: “ The Personnel Committee directed administration to further analyze the salary grids from …”

 

Page 1, par. 11, should read: “The Committee directed administration to amend Form I-1016.1 to include category IV using option 1, as presented.”

 

 

250-06-10

                                            CARRIED

 

 

SECRETARY-TREASURER SALARY:

Trustee Polard moved the Board establish a salary of $118,947 per annum for the position of Secretary-Treasurer, effective June 14, 2010.

 

 

251-06-10

                                           CARRIED

 

 

ANNUAL SUPPORT STAFF MEETING MINUTES OF JUNE 10, 2010:

Trustee Seerey moved the Board adopt the minutes of the Annual Support Staff  Meeting of June 10, 2010, as presented.    

 

 

STUDENT DISCIPLINE HEARINGS REPORT:

Superintendent Turpin gave a verbal report of the Student Discipline hearing held on June 14, 2010.

 

 

 

ACSTA BOARD OF DIRECTORS’:

The meeting minutes of May 28, 2010, were received as information.  Trustee Lizée reported that the Directors’ Report will be requested in January and in May starting next year.

 

 

ASBA ZONE 1 MEETING NOTES OF MAY 27, 2010:

The sharing information session notes presented at the ASBA Zone 1 Meeting of May 27, 2010, were provided for information.  Chair Valiquette will forward her notes from the meeting to trustees.

 

 

ALBERTA CHILDREN AND YOUTH SERVICES/ALBERTA EDUCATION – PROVINCIAL PROTOCOL FRAMEWORK:

The Albert Children and Youth Services and Alberta Education’s “Success in School for Children and Youth in Care” Provincial Protocol was received as information.

 

 

 

 

ASBA SPRING GENERAL MEETING DISPOSITION OF MOTIONS:

Attendees gave a verbal report of the ASBA Spring General Meeting they attended on June 7 and 8, 2010, in Red Deer and also reviewed the Disposition of Motions. 

 

 

ASBA SCHOOL LAW NEWSLETTER:

Superintendent Turpin reported that ASBA is launching a new school law newsletter and informed trustees that the Division will be subscribing to it.

 

 

ASBA AND ZONE 1 ALBERTA EDUCATION BRANCH DIRECTOR’S REPORT:

The June 2010 ASBA and Zone 1 Services Branch Alberta Education report was received as information.

 

 

BOARD MEETING EVALUATION FORM:

Chair Valiquette reminded trustees to complete the board meeting evaluation.

 

 

CLOSING PRAYER:

Chair Valiquette closed the meeting with a prayer.

 

 

 

ADJOURNMENT:

Trustee Polard moved the meeting be adjourned at 1:12 p.m.

 

 

235-05-10

                                           CARRIED                      

 

 

                       

           

_____________________________                           ________________________________          

CHAIR                                                                              CORPORATE SECRETARY